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Proposal Specialist
Title:Proposal Specialist
Job ID:17-075-021
Location:Herndon, VA
Clearance Req'd:N/A


The Proposal Specialist assists the Vice President, Business Development in managing the Proposal Center. In this role, you will conceptualize and manage all phases of selected RFPs and other business development projects as needed from inception to completion.

Essential Job Functions:

  • Manages customer Request for Proposals, bids, quotations, or other documents describing products/services in response to requests from prospective customers
  • Collaborates with members of the sales, business development,engineering, marketing, finance, and legal teams to ensure proposal content is complete, accurate, and timely
  • Establishes and enforcesrules of engagement and partners closely with sales team, product advisors and Subject Matter Experts (SMEs) to ensure process is followed as documented
  • Establishes priorities and target dates to ensure proposal deadlines are met
  • Evaluates and interprets the most effective means of presenting customer response
  • Confers with SMEs to integrate solutions and value proposition into the Company’s proposal response
  • Serves as a focal point for collecting all proposal information
  • Writes, edits, and ensures Marketing provides graphic designs to create compelling customer bids
  • Maintains "master" versions of proposals, including comments and revisions from multiple SMEs
  • Edits highly technical content and adds clarity/professional polish without changing the meaning
  • Takes ownership – produces quality proposals, maintains a quality checklist to ensure 100% quality on all documents. Applies brand and legal compliance standards to proposals/presentations
  • Oversees operational activities including developing leading pursuit practices, content for proposal databases, internal/external marketing brochures and guidance/presentations for meetings
  • Manages Proposal Center resources


  • Bachelor’s degree in English, Business/Management or 3 to 5 years’ experience managing and writing U.S. Government proposals
  • Knowledge of Commercial Satellite Communications a significant plus
  • Knowledge of various types of solicitations, GSA schedules and contracts
  • Knowledge of FAR and DFARS
  • Ability to work in a collaborative team environment as well as independently
  • Ability to manage multiple priorities concurrently
  • Product management and project management experience a plus
  • Ability to establish and maintain company-wide proposal management information repositories (e.g., SharePoint), tools and training programs
  • Thorough understanding of proposal software and database functionality
  • Ability to prepare and categorize information to be added to proposal boilerplate database
  • Ability to use database tools to create proposal templates, generate proposals and run reports
  • Ability to establish and report key performance indicators to track all aspects of proposal-related activity
  • Can maintain the addition/deletion of proposal database users
  • Can leverage database to create answers to RFP questions
  • High emotional intelligence in reading a situation and adapting leadership style to achieve results
  • Ability to prioritize and multi-task within a fast-paced, challenging and deadline-driven environment
  • Excellent critical thinking, writing, verbal communication and presentation skills
  • Strong analytical, problem solving and negotiation skills
  • Exceptional project management skills
  • Superior use of MS Office Suite Skills, PowerPoint, Excel, SharePoint, Visio, Project, Adobe Acrobat and proposal writing software to produce professional bids
  • Shipley and AMPM certifications a plus
RTC and the hiring company are Equal Opportunity Employers 

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